Office Administrative Assistant Jobs in Canada 2026

Looking for a role where your organizational skills truly make a difference? MapleLeaf Enterprises in Toronto is hiring Office Administrative Assistants, offering a competitive salary and the chance to grow your career with 1–3 years of experience.

This hybrid position combines the flexibility of remote work with the collaborative energy of being in the office, giving you the best of both worlds. Whether you’re just starting out or looking to take the next step in your administrative career, this full-time opportunity is designed to support your professional growth while keeping a healthy work-life balance.

Job Details:

• Office Administrative Assistant
• Administrative Coordinator
• Executive Assistant
• Office Manager
• Executive Administrative Assistant
• Operations Assistant
• Virtual Administrative Assistant
• Office Support Specialist
• Business Support Assistant
• Administrative Support Officer

Key Responsibilities:

As an Office Administrative Assistant, your responsibilities will encompass a broad spectrum of duties to facilitate the daily functions of our office, both remotely and on-site. You will collaborate closely with multiple departments to optimize office procedures, oversee communications, and ensure the efficient operation of our office. Below are the primary responsibilities associated with this position:

1. Administrative Support:

• Offer administrative assistance to the management team and other departments, ensuring smooth and efficient operations throughout the organization.
• Arrange meetings by coordinating schedules, preparing agendas, and recording minutes during sessions.
• Maintain the office supplies inventory and ensure that essential materials are adequately stocked and readily accessible.
• Provide support with data entry, report creation, and various administrative duties as needed.

2. Document Management:

• Arrange, archive, and manage office documents in both digital and physical formats.
• Oversee confidential documents, guaranteeing their secure storage and proper handling.
• Prepare and organize documents, presentations, and reports for both internal and external communications.
• Ensure that all documents and records are current and readily accessible when required.

3. Client and Vendor Communication:

• Manage phone calls, emails, and other correspondence with professionalism and courtesy.
• Handle client inquiries and direct them to the relevant department or team member.
• Foster and sustain constructive relationships with vendors, clients, and business associates to ensure seamless coordination and effective communication.
• Assist with client follow-ups, ensuring prompt responses and upholding a high standard of customer service.

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4. Scheduling and Calendar Management:

• Coordinate meetings, appointments, and travel plans for executives and team members.
• Arrange internal and external meetings, ensuring the availability of all required resources, including meeting rooms, apparatus, and materials.
• Maintain and update calendars to ensure all appointments and deadlines are met and that there are no scheduling conflicts.

5. Office Organization:

• Ensure that the office environment is maintained in a clean and orderly manner, fully stocked with all essential tools and materials required for daily operations.
• Supervise the organization of office events, meetings, and conferences, including preparing venues, managing attendee listings, and coordinating logistical arrangements.
• Serve as the initial point of contact for office visitors, welcoming them and guiding them to the appropriate individuals.

6. Expense Management:

• Assist in overseeing office budgets and monitoring office expenditures.
• Prepare and submit expense reports for approval, ensuring accuracy and timeliness.
• Assist in overseeing office subscriptions, contracts, and payments to ensure they remain current.

7. Project Coordination:

• Support the coordination of internal projects, guaranteeing that tasks are executed punctually and within defined parameters.
• Collaborate with team members to monitor project advancement, coordinate schedules, and deliver status reports to management.
• Assist in overseeing internal procedures to ensure their effective implementation and provide administrative support to team members concerning project-related duties.

8. Event Coordination:

• Coordinate and manage office events, such as team-building exercises, corporate meetings, and celebratory occasions.
• Manage event logistics, encompassing the coordination of venues, catering services, travel arrangements, and visitor accommodations.
• Coordinate with other departments to ensure that events align with business objectives and deliver a positive experience for employees and clients.

9. Database Management:

• Maintain comprehensive client and employee databases, ensuring that all information is up-to-date and accurately documented.
• Assist the Human Resources department by facilitating employee induction, managing document storage, and performing administrative duties associated with HR functions.
• Support data entry processes and update databases to maintain the consistency and accuracy of corporate records.

10. Support for Remote Work:

• Collaborate effectively within a hybrid setting by engaging in both in-office and remote work as required.
• Employ digital tools and platforms (e.g., Microsoft Office 365, Google Workspace, Zoom) to facilitate collaboration with remote teams and maintain organization.
• Support the administration of the digital office environment, ensuring that remote employees have the necessary tools and assistance to maintain productivity.

Qualifications and Skills:

To excel in the Office Administrative Assistant position at MapleLeaf Enterprises, candidates must demonstrate a blend of educational credentials, pertinent experience, and essential skills. The qualifications listed below are necessary:

Education:

• A secondary school diploma or its equivalent is mandatory.
• A bachelor’s degree in Business Administration, Office Management, or a comparable discipline is preferred.

Experience:

• A minimum of 1 to 3 years of experience in an administrative position or in an office support role.
• Prior experience in a hybrid work environment is preferred but not mandatory.
• Proficiency in office software and tools, including the Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.

Technical Skills:

• Proficiency in utilizing office tools and technologies, including spreadsheets, document management systems, and email platforms.
• Proficiency in online collaboration platforms such as Microsoft Teams, Zoom, or Slack is advantageous.
• Proficiency in rapidly acquiring and applying new software applications or tools.

Organizational Skills:

• Exceptional organizational and time-management abilities, demonstrating proficiency in handling multiple responsibilities and adhering to deadlines.
• Proficiency in prioritizing tasks and managing competing demands effectively.
• Meticulous attention to detail, guaranteeing that all tasks are executed with precision and completeness.

Communication Skills:

• Excellent verbal and written communication abilities, demonstrating the capacity to engage with colleagues, clients, and external partners in a clear and professional manner.
• Proficiency in composing straightforward, concise, and professional emails and reports.

Customer Service Orientation:

• A robust customer-centric approach, demonstrating the ability to address inquiries and requests promptly and with professionalism.
• Exceptional interpersonal skills, demonstrating the capacity to engage effectively with individuals across all levels of the organization.

Problem-Solving Skills:

• Robust problem-solving skills, demonstrating the ability to identify challenges and proactively implement solutions.
• Capacity to remain composed and attentive when managing unforeseen challenges or imperative responsibilities.

Flexibility and Adaptability:

• Capacity to adjust to evolving circumstances and requirements within a dynamic work environment.
• Readiness to work autonomously as well as collaboratively within a team.

Discretion and Confidentiality:

• Capacity to manage sensitive information with confidentiality and ethical integrity.
• Knowledge of data protection legislation and organizational confidentiality policies.

Work Ethics:

• A robust work ethic, dependability, and dedication to excellence in all administrative responsibilities.
• A constructive attitude, a professional comportment, and a readiness to support team achievement.

Benefits:

• Hybrid Work Flexibility: Enjoy the convenience of working both remotely and in the office.
• Professional Growth: Opportunities for skill development, career advancement, and training programs.
• Supportive Work Environment: Join a collaborative team that values creativity, teamwork, and employee contributions.
• Competitive Salary: Receive a compensation package that reflects your experience and responsibilities.
• Health & Wellness: Access to health benefits and programs supporting employee well-being.
• Work-Life Balance: Flexible scheduling to help manage personal and professional commitments.
• Engaging Culture: Participate in team events, celebrations, and office activities that foster connection.
• Exposure to Multiple Departments: Gain diverse experience across operations, HR, client relations, and project coordination.
• Recognition & Appreciation: Your contributions are valued, acknowledged, and rewarded within the organization.

How to Apply for Office Administrative Assistant Jobs in Canada?

If you are a seasoned Office Administrative Assistant or seeking to advance your career in administration, we encourage you to submit your application. Please submit your resume and cover letter to hr@mapleleafent.ca, outlining your experience and explaining why you would be an excellent candidate for the position.

For any inquiries or further information regarding the position, please do not hesitate to contact us at +1 416-555-1234.

Conclusion:

Join MapleLeaf Enterprises as an Office Administrative Assistant and enjoy a flexible hybrid role with growth opportunities. Support a dynamic team while managing key administrative tasks that keep the office running smoothly. Be part of a collaborative, people-focused environment where your contributions truly matter.

Frequently Asked Questions: